Migrate Outlook 2003 User Settings

Thursday, 30 June 2011 07:57 administrator

Can This Work???

<webadmin> I copied this from another site and do not know if this works or not. With the current environment I am in the import/export is disabled and we do not use PST files - we use OST. So managing these user settings has been a bit of an issue with our Win7 migration using Office2010. We are in a very mixed environment with some XP users on Office2003 and Office2007 and moving to Office 2010.  

I will work on this and update once I have tried this on a few users....


I've been looking everywhere for days to find out how to do exactly what you describe - move Outlook accounts from one computer to another, or to simply back up email accounts. Versions of Outlook preceding 2002 had a feature built in for this, but beginning with 2002 there is no feature. Plus it appears that Microsoft has mercilessly hidden its means of storing Outlook accounts from anyone who might be trying to find them. 

During my search I found no "manual" solutions, but I did find several third-part programs to do the job, which leads me to believe that Microsoft made deals with third-party developers that led to the exclusion of the account export feature in newer versions of Outlook.

Nevertheless I was determined to find out how to do it, since there must be a way, and I did, and here it is. It's not pretty but it's also not too difficult.

Open your registry editor and navigate to the following key:

HKEY_USERS\S-1-5-21-1343024091-507921405-725345543-1003\Software\Microsoft\Windows NT\CurrentVersion\Windows Messaging Subsystem\Profiles\Outlook

One thing I forgot to add: the name of that long key beginning with S under HKEY_USERS will be different for every computer/user. But it should begin with the letter S and be followed by a long string of numbers and hyphens (-). 

Note also that there are two such keys, identical except that one ends in "_classes" and the other does not. The one WITHOUT the _classes is the one you're looking for.

Export the entire Outlook key to a file. You've now backed up your email accounts. To restore the backup to another computer, simply import the backup into the new computer's registry. You may need to delete the Outlook key off the new computer first.

For Vista, it looks like the S-1 key changes.
After installing Outlook on vista Ultimate, the key I needed was
HKEY_USERS\S-1-5-21-1426295737-716374110-2280380716-1000\Software\Microsoft\Windows NT\CurrentVersion\Windows Messaging Subsystem\Profiles\Outlook

Naturally I had to edit the .REG file exported from my old system.

As you've probably noticed, in Vista, Documents and Settings has changed to AppData. Just find the Outlook folder under your user.

Hope you all find this useful 

Last Updated on Friday, 15 June 2012 10:36